300 invoices/month
300 × 3 minutes prep & approval
15 hours/month
Stop fixing invoice mistakes after they’re posted to QuickBooks.
Plaincount prepares invoices for QuickBooks, checks for duplicate, coding, GST/HST, and approval issues, then lets your team approve and create the bill in one workflow.
First 20 invoices free. No credit card. No contract.
Invoice Queue · 83 invoices prepared for QuickBooks
Synced 47s ago
| File | Vendor | Amount | Status | Review |
|---|---|---|---|---|
| goog_apr_inv.pdf | Google LLC | $8,420.00 | Needs review | Missing GST/HST |
| amzn_041526.pdf | Amazon | $247.83 | Missing GST/HST | Missing GST/HST |
| goog_apr_inv_copy.pdf | Google LLC | $8,420.00 | Needs review | Possible duplicate |
| receipt_4782.pdf | Amazon | $42.12 | Missing coding | Missing coding |
| stripe_apr_fee.pdf | Stripe | $129.00 | Ready to post | Ready |
| office_depot_inv.pdf | Office Depot | $1,284.50 | Posted | Posted |
| google_ws_apr26.pdf | Google LLC | $8,420.00 | Needs review | Coding issues |
Inbox
Invoices arrive
POSTING WORKFLOW
Plaincount Posting Queue
Invoices are extracted, checked, and ready for approval before QBO posting.
Duplicate checks
GST/HST gaps
Coding issues
QuickBooks
Bills created after approval
Approve once. Plaincount creates the QuickBooks bill.
What approval actually looks like
goog_apr_inv.pdf
INVOICE
Google LLC
1600 Amphitheatre Parkway
Mountain View, CA 94043
Invoice #
G-2026-04-8847
Date
April 15, 2026
Due
May 15, 2026
Tax
—
DESCRIPTION
Google Workspace Business Plus$8,420.00
42 users x $200/mo
TOTAL DUE$8,420.00
Invoice Details
Missing GST/HST
Confirm tax treatment before creating the QuickBooks bill.
Duplicate warning
Similar to invoice G-2026-04-8841 from April 12, 2026.
Posted invoice mistakes become month-end cleanup.
Duplicate bills
Duplicate bills can become duplicate payments.
Wrong vendor details
Wrong vendors and invoice numbers make reconciliation harder.
GST/HST mismatches
GST/HST mismatches need attention before they hit client books.
Missing approvals
Missing approvals are harder to prove after posting.
Workflow Volume
Resolve invoice issues before they reach QuickBooks.
Plaincount prepares invoices, catches duplicates, tax mismatches, coding errors, and approval gaps, and lets your team approve and create the bill in one workflow.
500 invoices/month
500 × 3 minutes prep & approval
25 hours/month
1,000 invoices/month
1,000 × 3 minutes prep & approval
50 hours/month
OLD WAY
Duplicate bills in QuickBooks
Missing invoices at month-end
Time spent fixing errors
PLAINCOUNT
Duplicate signals reviewed before bill creation
Review every invoice before posting
Bills created after issue checks
Resources
Guides for QuickBooks invoice approval & creation
Invoice errors before QBO
A practical guide for bookkeeping teams to catch duplicate, GST/HST, coding, approval, and audit trail issues before invoices are posted to QuickBooks Online.
Read guideGST/HST invoice validation
How bookkeeping teams can review GST/HST details, tax codes, invoice totals, and approval context before posting invoices to QuickBooks Online.
Read guideDuplicate invoices in QuickBooks
How bookkeeping teams can detect repeated PDFs and possible duplicate invoices before creating duplicate Bills or Expenses in QuickBooks Online.
Read guideInvoice coding validation
A field-level invoice coding checklist for bookkeeping teams reviewing vendors, accounts, bill lines, tax codes, and approvals before QuickBooks Online posting.
Read guideInvoice approval bottlenecks
How bookkeeping teams can diagnose invoices stuck on coding, GST/HST, duplicates, ownership, or approval before QuickBooks Online posting.
Read guideApproval audit trails
What bookkeeping teams should record to prove invoice review, issue resolution, approvals, and QuickBooks Online posting references.
Read guidePricing
First 20 invoices/month included before choosing a paid plan. No credit card. No contract. Upgrade only when your review volume grows.
Starter
C$99/mo
Covers up to 100 invoices per month
First 20 invoices/month included.
No credit card. No contract.
Growth
C$299/mo
Covers up to 500 invoices per month
First 20 invoices/month included.
No credit card. No contract.
Track every invoice from arrival to QBO bill creation
Source PDF attached
Original document linked to every entry
Audit trail
Sarah K. approved · Apr 27, 2026 2:14pm
QuickBooks boundary
QuickBooks remains the system of record.
Controlled approval workflow
Review issues, approve once, and create the bill