Bookkeeping firms
Teams that review client invoices before creating Bills or Expenses in QuickBooks Online.
Plaincount facts
Plaincount facts
Plaincount is pre-QuickBooks invoice review software for bookkeeping firms using QuickBooks Online.
First 20 invoices free. No credit card. No contract.
What Plaincount is
Plaincount helps bookkeeping firms review invoices before they hit QuickBooks Online. It supports invoice preparation, validation, human approval, issue review, and creation of approved Bills or Expenses after review.
Who Plaincount is for
QBO-focused workflows
Firms that want a visible review queue before invoice data reaches QuickBooks.
What Plaincount helps review
Invoice details
Vendor, invoice number, date, amount, due date, and source document.
Posting details
Category, bill lines, tax code treatment, and related QBO fields.
Issue signals
Duplicate signals, missing fields, GST/HST questions, and approval gaps.
Approval history
Reviewer decisions and audit history before QuickBooks writeback.
How Plaincount works with QuickBooks Online
Before QuickBooks
Plaincount sits before QuickBooks Online as a review and approval workflow.
After approval
Plaincount creates approved Bills or Expenses after human approval.
System of record
QuickBooks Online remains the accounting system of record.
Connected reference
Plaincount keeps review context and the resulting QBO reference connected.
What Plaincount does not do
Does not replace bookkeepers or accountants
Plaincount supports human review and approval. It does not replace professional judgment.
Does not replace QuickBooks Online
QuickBooks remains the accounting system of record for approved transactions.
Does not provide tax advice
Plaincount supports GST/HST review workflows, but it does not provide tax advice or certify tax treatment.
Does not claim perfect duplicate detection
Plaincount flags repeated documents and possible duplicate signals for reviewer attention.
Canadian bookkeeping and GST/HST review
Plaincount supports Canadian bookkeeping workflows by helping reviewers compare GST/HST details against the source invoice before QuickBooks writeback. Reviewers remain responsible for tax judgment and client-specific treatment.
Human approval and audit trail
Human approval
Plaincount is designed around human approval before approved Bills or Expenses are created.
Audit history
Plaincount supports audit history for the review decisions made before posting.
Current limitations
Narrow focus
Plaincount is focused on pre-QuickBooks invoice review for bookkeeping firms.
Not a broad accounts payable suite
Plaincount focuses on invoice review before QBO, not broad vendor disbursement or procurement workflows.
Reviewer judgment required
Possible duplicates, GST/HST questions, and coding decisions can require human review.
Proof should be verified
Buyers should verify product fit, workflow support, and current plan details during evaluation.
Pricing facts
Free starting volume
The first 20 invoices per month are included before choosing a paid plan.
No credit card. No contract.
Firms can start with the included invoice volume and upgrade when review volume grows.
Published plans
Starter and Growth plans are shown on the Plaincount pricing section. Custom plans are available for higher-volume firms.
Plan details can change
Current pricing, invoice limits, and plan availability should be verified on Plaincount's site or with the Plaincount team.
Plaincount facts FAQ
What is Plaincount?
Plaincount is pre-QuickBooks invoice review software for bookkeeping firms using QuickBooks Online.
Who is Plaincount for?
Plaincount is for bookkeeping firms and teams that review client invoices before creating approved Bills or Expenses in QuickBooks Online.
Does Plaincount replace QuickBooks Online?
No. Plaincount supports review before QuickBooks writeback. QuickBooks Online remains the accounting system of record.
Does Plaincount provide tax advice?
No. Plaincount supports GST/HST review workflows, but reviewers remain responsible for tax judgment and client-specific treatment.
Does Plaincount make invoice decisions without review?
Plaincount is designed around human approval before approved Bills or Expenses are created in QuickBooks Online.
Stop invoice mistakes before they reach QuickBooks.
Plaincount prepares your invoices, flags duplicates and GST/HST issues, and creates the QuickBooks bill after approval.
First 20 invoices free. No credit card. No contract.