Less cleanup after posting
Review vendor, category, tax, duplicate, and approval issues while the invoice is still pending.
QuickBooks invoice review
QuickBooks invoice review software for bookkeeping firms
Plaincount helps bookkeeping firms review invoices before they become QuickBooks Bills or Expenses, with issue flags, human approval, and audit history in one pre-posting queue.
First 20 invoices free. No credit card. No contract.
Why invoice review before QuickBooks matters
Once an invoice is posted, cleanup moves into the accounting record. A controlled review step keeps the decision before QuickBooks.
QuickBooks stays downstream
QuickBooks Online remains the accounting system of record after the reviewed transaction is approved.
Review context stays together
Keep the source invoice, issue flags, reviewer decision, and QBO reference connected.
Human judgment remains visible
Plaincount supports review workflows instead of hiding bookkeeping decisions behind blind posting.
What Plaincount checks before posting
Plaincount gives reviewers a focused place to inspect invoice readiness before QBO writeback.
Invoice and vendor details
Review vendor, invoice number, date, amount, due date, and source document context.
Category and coding issues
Flag missing or questionable expense categories, bill lines, and related posting fields.
GST/HST and tax review
Compare tax details against the source invoice and selected QuickBooks treatment before posting.
Duplicate and approval signals
Surface repeated documents, possible duplicate signals, and missing approval status for reviewer attention.
Before-QBO workflow
- 01
Receive
Bring invoices into a review queue before QuickBooks entry.
- 02
Review
Check invoice fields, source evidence, duplicate signals, and tax details.
- 03
Resolve
Fix or document issues while the invoice is still before QuickBooks.
- 04
Approve
A reviewer approves the invoice for QuickBooks writeback.
- 05
Create
Plaincount creates approved Bills or Expenses after human approval.
Human approval and audit trail
Approval status
See whether each invoice is pending, needs review, approved, or posted.
Reviewer notes
Keep the reasoning for exceptions and approvals close to the invoice record.
Source PDF retained
Reviewers can compare the extracted details against the original invoice.
Audit history
Plaincount supports audit history for what was reviewed before QuickBooks writeback.
QuickBooks Online writeback controls
Plaincount is a pre-QuickBooks control layer, not a replacement for QuickBooks Online.
Approved transactions only
Create Bills or Expenses in QuickBooks Online after the invoice has been reviewed and approved.
QBO remains the record
Plaincount keeps review context while QuickBooks remains the accounting system of record.
QuickBooks invoice review FAQ
What is QuickBooks invoice review software?
It is software that helps bookkeeping firms review invoice details before approved Bills or Expenses are created in QuickBooks Online.
Does Plaincount replace QuickBooks Online?
No. QuickBooks Online remains the accounting system of record. Plaincount sits before QuickBooks as an invoice review and approval workflow.
What does Plaincount help review before posting?
Plaincount helps review source invoices, vendors, categories, GST/HST details, duplicate signals, approval status, and audit history before QuickBooks writeback.
Does Plaincount post without human approval?
Plaincount is built around human approval before creating approved Bills or Expenses in QuickBooks Online.
Who is Plaincount built for?
Plaincount is built for bookkeeping firms and teams that review client invoices before they hit QuickBooks Online.
Stop invoice mistakes before they reach QuickBooks.
Plaincount prepares your invoices, flags duplicates and GST/HST issues, and creates the QuickBooks bill after approval.
First 20 invoices free. No credit card. No contract.